The NHS eLearning Repository will be one of the first national systems to migrate to the Learning Hub for the public beta launch. Are you ready?

The Learning Hub team is making significant progress on the technical requirements for the platform’s functionality and is preparing for the migration of national systems.  The NHS eLearning Repository will be one of the first national systems to migrate to the Learning Hub for the public beta launch.

In readiness for the migration, the Learning Hub team is working with the NHS eLearning Repository’s support team to ensure active and current resources are successfully migrated.  Good progress is being made with the ongoing work with publishers of content on the NHS eLearning Repository to check and confirm that their email address and organisation details are correct.  As this work continues, a second, more focused, phase of data cleansing is now required to deliver an accurate and complete set of accompanying data, optimising the resources’ searchability once migrated to the Learning Hub.

We need the assistance of publishers of content on the NHS eLearning Repository to review and update the data fields listed in the table below, following the guidance provided.  To allow for further testing, we need these actions completed by 31 March 2020.  Any data that does not meet the guidelines may risk not being migrated to the Learning Hub.

	NHS eLearning Repository field name	Mandatory	Action
Content[1]	Title	✔	Unique name relevant to content
	Description	✔	At least 160 characters in length.  Google picks up on the first 160 characters in search. The first 800 characters are visible on the Learning Hub preview screen and should contain the most important phrases/words. Anything above 800 characters is visible on the full resource information page. Not a repeat of the title but a full description of the resource which showcases the content; to be kept short and concise.
	Keywords	✔	A complete list of terms to maximise searchability. A minimum of 3 words. Check keywords are correct and appropriate to the resource and will best support the search and retrieval of the resource.[2]
	Resource Type	✔	Check and confirm resource type are correct.
	License Types	✔	Check for accuracy. Confirm the correct licence type is assigned to the content. Please refer to the table below for further guidance.
	Contributor	✖	Where possible, this field should be populated with the contributor (author, curator, writer) of the resource. Ideally this should be one individual’s name without email address or other information.
User[3]	Publisher	✔	Confirm the name of the individual uploading the resource. Ideally this will be the name of an individual, but it could be the name of a department managing the resource.
	Publisher email address	✔	The email address of the individual or a department managing the resource.
	Organisation of publisher	✔	The name of the employing organisation.

^[1] Search for content, click on edit, make corrections as necessary and save when complete.

^[2] Fully populate both the description and the keywords where possible. If a choice must be made, preference should be given to the keywords. 

^[3] Click on the username in the right-hand corner, click edit, make amendments and save when complete.

The Licenses	Definition
Creative Commons (E&W) Attribution, Non-commercial	This license lets others remix, adapt, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.
Creative Commons (E&W) Attribution, Non-commercial, ShareAlike	This license lets others remix, adapt, and build upon your work non-commercially, as long as they credit you and license their new creations under the identical terms.
Creative Commons (E&W) Attribution, Non-commercial, No Derivatives	This license is the most restrictive of the common licenses, only allowing others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially.
All rights reserved	All Rights Reserved copyright means that the copyright holder reserves for their own use, all of the rights provided by copyright law. Typically, if materials are copyrighted with all rights reserved, users are not allowed to republish them without the copyright holder’s explicit permission.

If you have any questions or require further support, please contact the NHS eLearning Repository Support Team on: yas.elearningsupport@nhs.net. For more information about the Learning Hub follow Twitter: @HEE_TEL, visit: telblog.hee.nhs.uk to read blogs about the journey so far or visit: www.hee.nhs.uk/tel.